Tell your wedding story through visuals and words.

Hotel Accommodation Wording

Hotel Accommodation Wording

If you want to get the hotel accommodation wording on your invitations just right, this article is meant for you. Read on for wording ideas and examples.
Tilottama Chatterjee
Planning an event requires so much coordination, it often seems like an insurmountable task to get everything done on time. And if you're planning a wedding, with guests coming in from out of town, well, let's just say I have the utmost respect for wedding planners. Whether or not you've got a professional handling things for your big day, you still need to okay everything that's decided on, and some things, like your wedding invitation wording, wedding announcement wording, or hotel accommodation wording, you might want to look after yourself. Getting the wording right can seem like an arduous task, and finding the right tone may be challenging. The following are some examples to get you going.

Hotel Accommodation Card

You need to take special care of the comfort of people from out of town who are making the effort to come for your wedding. The best way to ensure that there is hotel accommodation available at the time of your wedding, is to estimate the number of guests expected, and to ask the hotel to block off a set of rooms. Most hotels will do this for you well in advance, though you may have to inform them of exact numbers within a week before the arrival date. These rules will change from establishment to establishment, so take the time out to do a recce so that your guests don't end up stranded with no place to go. While you may want to put your guests up at a good hotel for their entire duration of the stay, your wedding budget may not stretch that far, so do make sure you clarify this discreetly. The following is a sample that you can use in your wedding invitation:

"For your convenience a set of rooms have been reserved at the (hotel name and address) If you would like to stay here, please call (hotel telephone number) and inform them of your booking by (date). Please mention you're with the (couple name) wedding, to receive a special rate. We look forward to seeing you soon!"

Resort Accommodation Wording

If you're having a destination wedding, and have made arrangements with a resort, these are some things you can include in the hotel accommodation wording to extend your hospitality. Remember that while you may be familiar with the place, your guests may not, so take some time to put down any information in your resort accommodations wording you feel will be helpful. The following information might help get you started:
  • A travel agent to help with travel arrangements to the destination.
  • A map to help guests get to the hotel, or any transportation, or other travel tips you think may be useful.
  • An overview of the festivities, or a schedule of events.
  • Different rates for hotel accommodation (for rooms, suites, etc.).
  • Child care facilities, if any, or children's activities.
  • Include a map of the destination and any interesting spots that you feel are worth a visit, for guests who can stay on.
  • Special clothing that might be required (for instance for a beach wedding); information about the expected weather is also useful.
Hotels will often throw in some benefits and facilities for a big enough group (like breakfast, welcome drinks, or discounted meals and services), so you may well be able to negotiate a good hotel deal. Inform your guests of these additional facilities so that they can take advantage of them. If there are a number of options as far as hotel accommodation in the area goes, you could also include a list of these to allow guests to make their own choice of hotel. Bed and breakfast accommodation is also a good choice, since most of the day will be spent attending the festivities, in which case you can modify the above information to accommodate hotel bed and breakfast wording in your card.

Hotel accommodation wording should be informative, for guests to feel at ease with the arrangements. Hosting a wedding can be stressful, but a little planning goes a long way in ensuring your wedding's a success. Relax, take a deep breath, and enjoy yourself on your special day.